Summer Events Guidelines

The Forward Together Committee has developed guidelines for summer conferences, camps, and events hosted at university facilities or by university entities on- and off-campus. Please note that within permitted events, some will require additional review by the Forward Together Committee prior to final approval.


SUMMER EVENTS GUIDELINES

PERMITTED EVENTS:

  • University and third-party groups hosting single-day youth (under 18 years of age) and adult events (conferences, camps, academic/cultural programs, etc.) may occur with the requirement that all current campus and hosting facility guidelines are followed.

  • University and third-party groups hosting multiple-day youth (under 18 years of age) and adult events (conferences, camps, academic/cultural programs, etc.) that do not require the use of campus housing or community hotels (participants are able to stay at their own residence) may occur with the requirement that all current campus and hosting facility guidelines are followed.

  • Conferences, camps, academic/cultural programs, etc. that are designated for adult learners/participants (18 and over) that are either single- or multiple-day events and campus housing or hotel stay is required.

  • Sporting events that are governed by NCAA guidelines.  

 

EVENTS FOR CONSIDERATION:

University and third-party groups hosting multiple-day youth (under 18 years of age) events (conferences, camps, academic/cultural programs, etc.) that require overnight campus or off-campus housing may be considered after careful review of COVID-19 health and safety requirements. Additional information must be provided on the following:

  • Ages of participants

  • Number of participants for each session (breakout/small group) and overall daily total

  • Complete daily schedule of activities   

  • Number of coaches/chaperones and their defined responsibilities

  • Defined protocols to keep youth participants safe and how the plan will be managed

 

APPROVAL PROCESS:

Event organizers must submit an Event Authorization Form that will be reviewed by the Forward Together Events Committee and hosting facility manager.  Events that are a series (multiple one-day camps, music events, etc.) can be considered as one event, as long as the events are consistent and there are no differences to how they are facilitated.

University student organizations and departments are not required to submit the Event Authorization Form when the following are met:

  • Event/activity is open to student organization members only (meetings, private events)  and all campus and hosting facility guidelines can be followed.

  • Event/activity is open to university staff only (meetings, private events) and all campus and hosting facility guidelines can be followed.


University student organizations and departments are required to submit the Event Authorization Form when any of the following are met:

  • Event/activity is open to the campus community and/or general public.

  • Third-Party event hosted at a university facility.

  • Third-Party event supported by a student organization or department at an off-campus site.

 

TIMELINE:

Activities granted prior permission by the UNI COVID steering committee can continue as planned. Events that require completing the Event Authorization Form must be submitted three weeks in advance. The Forward Together Events Committee will meet weekly to review event proposals and provide recommendations to the responsible campus vice president.